Create and insert a signature in Outlook (For Mac & PC)

The signature attached to your emails can be customised to reflect your personal tastes, your company logo, or a particular mood. Signatures can contain text, links, and pictures; for example, you can create a signature for a business email that includes your name, job title, phone number, and company logo or photo.

Here's an example:

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You can add signatures manually to individual email messages, or you can have a signature automatically added to every message that you send.


Create an email signature on OUTLOOK FOR MAC

1. On the Outlook menu, select Preferences.

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2. Under Email, select Signatures.

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3. Under Choose default signature, select the account for which you'll set a default signature. If you have multiple accounts, you must set the default signature separately for each account.

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4. Open your new custom made Signatures’ .HTML file in a web browser (Chrome, Safari, Firefox) and select the entire Signature by using Select All [Command + A (⌘ + A)]and then Copy [Command + C (⌘ + C)] and then Paste [Command + V (⌘ + V)] the Signature in the new signature area. If you signature appear to be missing images, do not be alarmed 😧.

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5. Once you signature is set up and pasted into your area, make sure that you select it in the drop down to set up the default for that account and signature for New Messages and Replies.

6. Congratulations you are all set up and ready to go! Just start a new email or reply/Forward any email with that account, and your new signature will appear.


Create an email signature on OUTLOOK FOR PC

1. Open a new email message.

2. On the Message menu, select Signature Signatures.

Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

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3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Open your new custom made Signatures’ .HTML file in a web browser (Chrome, Safari, Firefox) and select the entire Signature by using Select All [Control + A (Ctrl + A)]and then Copy [Control + C (Ctrl + C)] and then Paste [Control + V (Ctrl + V)] the Signature in the new signature area. If you signature appear to be missing images, do not be alarmed 😧.

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5. Under Edit signature, paste your signature and Paste () the Signature in the new signature area. If you signature appear to be missing images, do not be alarmed 😧.

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5. Once you signature is set up and pasted into your area, make sure that you select it in the drop down to set up the default for that account and signature for New Messages and Replies. Choose OK to save your new signature and return to your message.

6. If you signature is appearing correctly in you emails, make sure that you message are being composed in HTML. Just go to File > Options > Mail > Compose messages and set Compose messages in this format option to HTML.

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6. Congratulations you are all set up and ready to go! Just start a new email or Reply/Forward to any email with that account, and your new signature will appear!


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